The guide to corporate travel discounts

Hotel Corporate Rates

How to get hotel corporate rates

Hotel costs can normally eat up a significant chunk of your company’s work travel spending. But, just like other travel service providers, hotels such as the Hilton offer their business clientele corporate special rates and discounts. These discounts normally start at 10% but with a bit of shopping around and negotiating, you can easily get a better deal.

It’s in a hotel’s best interest to offer work travelers more attractive rates in exchange for loyalty and a guaranteed high volume of business.

In this guide, we will show you how you can cut costs and benefit from some of the best corporate discounts at hotels.

Man in a suit smiling at his phone, with a shoulder bag, standing near a hotel reception; a receptionist on a phone call in the background.

How hotel corporate rates work

Negotiation between parties

Hotel corporate rates are generally negotiated beforehand between the hotel or hotel chain and your company, usually via your travel manager. These rates are usually based on criteria such as:

Minimum annual stays

A predetermined number of employees

A partnership agreement with the hotel chain

They can be the same all year round or only be applicable when you book your stay on business days or during off-peak seasons. Getting the best rates all depends on what is negotiated between your company and the hotel.

Booking and check-in steps

On the hotel’s website, whilst making your reservation, insert your corporate code into the coupon or discount code box

When checking in at the hotel, be prepared to show a company card or identification to prove eligibility for the corporate hotel discounts

Having good discounted corporate hotel rates helps you stay within your budget and aligned with your company’s travel policy. Quite often, hotel corporate rate agreements could include auxiliary benefits such as more flexible cancellation policies and loyalty points, which could be exchanged for free nights or add-ons.

How to land great corporate rates at hotels

If you’re at a large company, working with a travel agency will give you access to prime hotel rates, but this comes at a price, which not all companies can afford.

We’ve collated some key tips that businesses of all sizes can use to help get discounted rates at hotels.

Request a demo with Perk to see how you can save money on accommodation for business travel today

Use a travel management platform

Direct-to-consumer booking platforms, like booking.com or Airbnb, don’t integrate with each other, yet they’re often a go-to booking tool for employees. This massively complicates consolidating travel data and keeping track of your budget.

Why? When employees book through multiple platforms, it can quickly lead to overspending by having employees unknowingly book out of policy. Plus, these leisure-first booking platforms don’t provide tools for tracking and managing your business expenses. In many cases, they also provide benefits and upsells that your work traveler just won’t be using.

A business travel management platform, like Perk, fixes this issue through centralized bookings, easy expense management, and integrated travel policies, all while providing access to a world-class inventory of hotels and apartments.

With over 25,000 negotiated rates across 150 countries, Perk offers competitive pricing tailored to your company’s needs. It features a golden Perk rate tag, so you can easily spot negotiated rates when searching for accommodation. These negotiated deals on hotels often include added extras such as free speedy Wi-Fi, complimentary parking, and discounts at restaurants and bars.

Shop around and negotiate with your own research

Take the time to see what’s available out there. Speak to multiple hotels and chains that match your needs, compare their rates, or the offers that they give you directly. Don’t be afraid to ask them to match the best offer you’ve received so far.

And once you’ve identified a specific hotel or hotel chain that is likely to meet all of your present and future work travel needs, you can consolidate all your hotel bookings with them. This level of exclusivity might get you fantastic rates and benefits.

Tips for negotiating

Initiate direct communication. Speak to the manager or the hotel’s booking director to build a personal connection first. A good working relationship means that they’re more likely to go the extra mile for you should you need it.

Highlight mutual benefits. Emphasize the benefits of starting a relationship between your company and the hotel. Outline what frequency and volume of business you can offer, and if you can’t offer frequency or numbers, find another benefit.

Read the terms and conditions. Watch out for any hidden costs associated with your negotiated rates. Comb through terms and conditions carefully and look out for any additional tariffs or taxes to avoid any unpleasant surprises when your first invoice arrives.

Negotiate strategically. Explore opportunities for cost-saving through bundling services or amenities, flexible payment terms, or incentives for early bookings.

While this is an option that many companies try, be mindful that it requires a lot of time and effort. This may not be ideal for growing businesses that often have limited resources or don’t have a dedicated travel manager on board, and you might be better placed using a travel management platform like Perk.

Ask for extended stay discounts

If you’re staying for more than five nights, you can ask for what is known as an extended stay discount. This might not be advertised openly on the hotel’s website, but it is common practice to ask for it.

Examples of extended stay discounts

Hotel or chain

Discount amount

Conditions

Hilton

Up to 15%

3+ night booking. Seven-day advanced booking. Deposit payment required

Marriott

Up to 20%

Available at Marriott Vacation Club®, Sheraton® Vacation Club, or Westin® Vacation Club resorts

IHG

Up to 15%

3+ night booking. Requires a 1-night, non-refundable deposit

Best Western

Up to 10%

3+ night booking. Book by clicking on “Long Stay” or calling 800 177 850 and ask for the promotion “OU - Long Stay Promotion”

Accurate as of December 2025

While a business trip may not warrant your traveler staying with the hotel for five nights, their bookended leisure travel might. It’s a good idea to specify your company’s stance on bleisure in your travel policy. Make it clear to employees that the company sees value in extending business trips for personal and professional growth.

Not sure if allowing bleisure trips is right for your organization? Here are some stats from our recent business travel and wellness survey results:

40% of travelers say traveling for work is great for their personal and professional growth

25% of Millennials say that traveling for work has helped them get a promotion

23% of Gen Z, 18-24 year olds report an increase in productivity at work after a business trip

43% of travelers say traveling for work has helped them develop new skills, 31% feel more passionate about their jobs, and 23% say it has helped them find more purpose

21% of 25-34 year olds say traveling for work has helped their mental health

When possible, opt for non-refundable rates

Non-refundable rates provide discounts for travelers who are willing to pay upfront and commit to their reservation without the option to cancel or modify it later.

If cancellation flexibility isn’t an important factor for you, you can opt for a non-refundable rate. Hotels offer these discounts as incentives for clients to pay up front. In some cases, hotels could offer a discount of up to 25% here. For Hilton Honour members, you can book in advance on a non-refundable booking and save up to 22%.

And if you do find yourself needing to cancel a trip, then FlexiTravel from Perk guarantees an 80% refund on all canceled trips within our notice period.

Consider corporate credit cards and loyalty programs

Many credit card providers offer corporate or business credit cards. Using these cards to pay for your hotel stay can get you company hotel discounts, the occasional free night, or even some add-ons like free meals. Corporate credit cards typically come with a cost, but can be worthwhile if used frequently enough.

Alternatively, some hotels offer their own loyalty programs, such as Marriott Bonvoy, which awards returning work travelers with rewards, discounted rates, and free stays.

Marriott’s loyalty program

Members of Marriott Bonvoy can benefit from generous benefits across five tiers, with escalating benefits such as:

Bonus points on stays

Enhanced room upgrades

Late check-out privileges

Miles on stays and points on flights

Tablet displaying a Marriott Bonvoy webpage with snowy mountain resort, skiers, and offer for 2,025 bonus points for 2025 stays.

Use a client’s corporate code when visiting

If you’re traveling to meet with a client, there’s a chance they might have their own corporate codes or pre-negotiated company hotel discounts with a nearby venue. Check with your client before booking anything, and see if you can use their corporate code if they do.

Just keep in mind, you’ll likely need to prove you’re staying to visit the client, which will be harder to do as you’re an external to the company and won’t have a company ID to show. Make sure you’ve got this cleared up before arriving!

Book your accommodation in advance

Try to prioritize booking accommodation in advance to secure the best possible deals. Hotels cater to a huge range of guests, from work travelers to leisure visitors, and can sometimes be entirely booked out if there are any events in the area too.

Everything from private events like weddings, through to concerts or expos, can stop you from getting your perfect stay. These aren’t seasonal, so don’t presume a hotel will always have space, even if you’re booking ‘out of season’.

While last-minute deals may be tempting, they often come with limited options - or none! Try to book in advance as soon as you know you’re traveling.

How Perk can help you get great hotel corporate rates

Using Perk for your travel management needs means that you get access to 25,000 negotiated rates in 150 countries, which is hard to beat. We have negotiated some of the most competitive corporate hotel rates for our customers, including major hotel chains around the world.

Finally, Perk also offers a VAT recovery service, which makes it easier to claim your tax refunds on your hotel spending, helping you to save up to 25% on business travel expenses.

Take complete control and visibility over your company's travel expenses with Perk. Sign up today for a free demo.

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