Last updated: October 2026
The best solution for reducing the administrative burden of managing company travel is an all-in-one travel and expense platform. It brings booking, travel policy, approvals, payments, expenses, and reporting into one connected workflow, so employees can book for themselves while finance keeps control without chasing data across systems.
B2B travel software covers the platforms companies use to book, manage, and control work travel. At one end are travel management platforms that combine flights, hotels, rail, car rental, policy enforcement, and expense management. At the other are specialist booking APIs and hotel distribution tools built for travel agencies and developers.
If your goal is to consolidate all business travel bookings into one system, prioritize a platform that gives employees one booking channel for air, hotel, rail, and car rental, then connects that trip data to approvals, payments, expense records, and reporting. A booking tool alone may simplify search, but a connected travel and expense platform removes the work that usually follows the booking.
Manually reconciling trip data across several systems, chasing receipts at month-end, and forwarding approval emails are all forms of shadow work. According to The Cost of Shadow Work, a Forrester Consulting study commissioned by Perk in September 2025, employees spend an average of seven hours a week on shadow work tasks. The right software removes those repetitive handoffs before they become a burden for travelers, approvers, and finance teams.
Key takeaways
- B2B travel software ranges from all-in-one travel and expense platforms to specialist hotel distribution and flight booking infrastructure.
- Companies that want to reduce travel administration should choose a platform that connects booking, policy, approvals, payments, expenses, and reporting in one system.
- All-in-one platforms such as Perk, Navan, and SAP Concur are best for teams that need travel data and expense data to flow together.
- Enterprise tools such as SAP Concur and Amex GBT/Egencia are designed for large, global organizations with complex compliance needs.
- Hotel booking engines and flight APIs are usually built for travel agencies and developers, not companies booking travel for their own employees.
B2B travel software compared
What to look out for in B2B travel software
The strongest B2B travel software reduces workload by connecting the complete travel workflow, rather than digitizing isolated tasks. Start with the points where employees and finance teams lose time today: scattered bookings, manual policy checks, approval emails, receipt collection, card reconciliation, and reporting after the fact.
A platform should make the compliant route easy for travelers and give finance reliable data as travel is booked and paid for. That is how travel management automation reduces administration without forcing employees through more steps.
Feature comparison: all-in-one platforms
All-in-one travel platforms are designed for companies booking travel directly for employees. They differ from hotel bedbanks and flight APIs, which provide inventory infrastructure for agencies and travel technology companies.
Key:
✅ = available natively
~ = available via integration or limited
❌ = not available or not confirmed
Best B2B travel software for all-in-one travel and expense management
For companies that want to simplify company travel administration, an all-in-one travel and expense platform is the most effective choice. It consolidates bookings into one system, applies travel policy before confirmation, routes exceptions automatically, and carries booking data into the expense workflow.
This category is especially relevant for finance teams and travel managers managing regular travel across multiple departments. The key test is simple: when an employee books a trip, does the platform create a connected record that finance can use without re-keying data later?
Perk
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Perk is an all-in-one travel and spend management platform that brings flights, hotels, rail, car rental, expenses, invoices, and corporate card payments into one connected system.
For companies consolidating travel bookings, Perk becomes the central place where employees search and book travel. Policy is applied in the booking flow, approval requests follow the right route, and booking data becomes part of the expense process automatically. This removes the usual gaps between a confirmed trip, its payment, the receipt, and the finance record.
Perk’s travel booking solution supports flights, hotels, rail, and car rental in one place. Its travel inventory includes direct NDC airline connections and negotiated hotel rates, helping employees find practical in-policy choices without leaving the platform to search elsewhere.
The connected spend workflow is what reduces administration after booking. With expense management, booking details are pre-populated in expense records, while card transactions and receipts can be matched through automation. Finance teams get one view of travel spend instead of rebuilding it from card statements, reimbursement claims, and supplier invoices.
For organizations that centralize travel payments, Perk corporate cards and the Perk lodge card add real-time payment controls and consolidated travel billing. This helps reduce employee out-of-pocket spend and gives finance visibility while the trip is still active.
Perk also supports VAT recovery for eligible travel expenses. For companies operating in the UK and Europe, this can make travel spend more visible, more compliant, and easier to recover.
Reviews
G2 : 4.6/5 based on 1,535+ reviews. Reviewers consistently praise ease of use, inventory breadth, and 24/7 support responsiveness.
Pricing
Starter is free with a 5% booking fee capped at $30. Premium starts at $99 per month, Pro starts at $299 per month, and Enterprise pricing is customized.
Navan
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Navan combines travel booking, expense management, and corporate card capabilities in one platform. It is a strong option for mid-market and enterprise companies that want employees to self-book within policy while finance receives connected expense and payment data.
Its approach centers on a unified travel and expense experience. Booking data and card transactions can feed into expense workflows, while HRIS integrations help keep traveler profiles and approval routes aligned with changes in the organization.
Navan is widely used in the US market. Companies with significant European travel should assess rail coverage, low-cost carrier inventory, and regional support alongside its core travel and expense functionality.
Reviews
G2: 4.7/5 based on 9,000+ reviews. Reviewers do note that the platform is US-centric in its default inventory and support focus; European rail and low-cost carrier coverage is narrower than some competitors.
Pricing
Travel module platform is free and companies pay via a booking fee on each booking made. Expense management starts at $15/user/month. Pricing is not fully public so it’s worth verifying exactly how much it would cost for your use case.
Best B2B travel software for large enterprises
This grouping is for organisations with 500+ employees, multi-entity structures, complex regulatory compliance requirements, and travel programs that operate across multiple countries simultaneously. Both platforms in this grouping are significantly more expensive and complex to implement than mid-market options — that complexity reflects genuine capability for regulated, global operations.
SAP Concur
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SAP Concur is built for large organizations that need travel, expense, and invoice management connected to complex ERP and compliance environments. It is particularly relevant for companies already using SAP and managing multi-entity reporting, multiple currencies, and detailed audit requirements.
The platform supports travel booking, expense processing, policy controls, and enterprise reporting. Its depth makes it suitable for organizations that need highly structured controls across jurisdictions, but that same depth can require a longer implementation and ongoing administrative support.
For companies consolidating bookings, Concur can serve as the system of record for travel, approvals, expenses, and reporting. The practical question is whether your organization needs its enterprise configuration depth or would benefit more from a faster-to-adopt platform with a simpler operating model.
Reviews
G2: 4.0/5 based on 6,100+ reviews. Consistently cited limitations include a dated interface that requires significant onboarding time, complex policy configuration (including notable constraints around multi-group policy assignment), and customer support that reviewers frequently describe as slow to resolve issues.
Pricing
Expense-only plans begin at approximately $9 per user per month. Full travel, expense, and invoice deployments require a custom quote.
Amex GBT / Egencia
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Amex Global Business Travel and its Egencia platform combine booking technology with a managed travel service model. This makes the offering relevant for large organizations that need both a digital booking channel and access to travel consultants, negotiated supplier programs, risk management, and global support.
The managed service element is the main distinction. Companies with complex international itineraries, executive travel needs, or formal traveler support requirements may value access to an established service network alongside booking and reporting technology.
Its cost structure and implementation model are designed for enterprise travel programs. Smaller companies that want a self-service booking and expense system may find a platform such as Perk or Navan more practical.
Reviews
G2: 4.5/5 based on 728+ reviews. Reviewers value the global support network and negotiated rates. A commonly raised limitation is that pricing and implementation are structured for large enterprises — the minimum viable deployment is not accessible for companies under 500 employees.
Pricing
Custom enterprise pricing only.
Best B2B travel software for small and mid-sized teams
Small and mid-sized teams benefit most from software that is easy to adopt, flexible enough for changing travel volume, and capable of enforcing policy without creating an administrative layer. The right platform gives employees a clear booking path while ensuring travel spend is visible from the first booking.
Perk (Starter plan)
Perk Starter gives smaller teams a practical way to consolidate travel bookings without committing to a large implementation. Employees can book flights, hotels, rail, and car rental through one platform, while the company applies travel policy and keeps booking data in a central system.
The plan is free to use, with a 5% booking fee capped at $30. For companies moving away from consumer travel sites, email approvals, and reimbursement-heavy processes, that structure can make it easier to establish a single booking channel before travel volume grows.
As requirements expand, Perk can add connected spend management, including expenses, cards, invoices, and payment controls. That lets teams avoid replacing their travel system simply because finance needs more automation later.
TravelBank
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TravelBank combines booking, policy controls, expense analytics, and traveler rewards for small and mid-sized teams. Its rewards model is its defining feature, giving companies a way to encourage employees to choose lower-cost options voluntarily.
The platform provides expense visibility by department and traveler, which can help finance teams spot policy drift and understand where travel budgets are going. It is a reasonable option for companies that want a straightforward travel and expense experience with employee incentives.
Companies with frequent international travel should evaluate inventory breadth carefully, particularly where low-cost carriers and regional travel options are important.
Reviews
G2: 4.5/5 based on 344 reviews. Reviewers praise the rewards feature and analytics dashboard. Commonly raised limitation: TravelBank's flight inventory is narrower than some larger platforms — teams that travel frequently to secondary or international markets may find inventory options limited.
Pricing
Per-user pricing. A free trial is available.
Zoho Expense + Travel
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Zoho Expense is a budget-friendly choice for teams already using Zoho products such as Zoho Books, CRM, or People. It offers receipt scanning, mileage tracking, approval workflows, and multi-currency expense handling at a lower entry price than dedicated travel and expense platforms.
Travel booking relies more heavily on integrations than on a native, connected booking experience. That means it may suit companies whose immediate priority is expense automation, but it will not provide the same booking-to-expense continuity as Perk, Navan, or SAP Concur.
Reviews
G2: There are currently no listed profiles specifically for Zoho Expense + Travel. Reviews for Zoho Expense specifically are available at g2.com and capterra.com; the travel booking module is newer and has limited standalone review data.
Pricing
Standard starts at $3 per user per month, Professional at $5, and Enterprise at $8.
Best B2B hotel booking engines for travel agencies and distributors
Hotel booking engines are not the right solution for managing employee travel inside a company. They are distribution tools for travel agencies, online travel agencies, and travel technology teams that need wholesale inventory or APIs to build their own customer-facing travel products.
Hotelbeds
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Hotelbeds is a hotel accommodation wholesaler that provides travel agencies, tour operators, and online travel agencies with access to global hotel inventory through its platform and APIs. It also offers transfers and experiences, which can support agencies building broader itinerary products.
For a corporate travel program, Hotelbeds is an inventory source rather than a complete travel management solution. It does not provide the employee booking experience, policy controls, approval workflows, expense automation, and reporting needed to consolidate company travel administration.
Pricing
B2B wholesale via contract. Pricing not publicly listed — contact hotelbeds.com for details.
Trade-off
Hotelbeds is a wholesale supplier, not a direct corporate travel management tool. The booking experience and commercial model are designed for agencies reselling to end customers, not for companies booking internal employee travel. Using Hotelbeds for corporate travel management would require building or integrating a booking front-end — not a practical option for most companies.
Ratehawk
Ratehawk is a B2B travel booking platform for travel agencies and distributors. Its offering includes hotel inventory, car rentals, transfers, flights, and supplier connections, available through a web platform and APIs.
It is useful for travel sellers building or operating booking services. Companies that need employees to book travel in one controlled place should instead use a corporate travel management platform that provides policy, approvals, payments, expenses, and duty of care around the booking.
Pricing
Contract-based pricing through registration.
Sabre
Sabre is a global distribution system that provides airlines, travel agencies, and travel technology companies with access to travel inventory and booking infrastructure. It supports distribution, airline content, and white-label booking capabilities for organizations building their own travel products.
For an internal company travel program, Sabre is infrastructure rather than an employee-facing travel management platform. It requires technical implementation and does not replace a connected travel and expense workflow for company travelers.
Pricing
Custom commercial agreements.
Best B2B flight booking platforms and APIs
Flight booking APIs help agencies and developers access and display flight content, including low-cost carrier inventory. They are valuable infrastructure for travel businesses, but they do not solve the core company travel challenge of centralizing bookings, enforcing policy, and automating expenses.
Travelfusion
Travelfusion aggregates low-cost carrier content that has historically been less available through traditional global distribution systems. Its API helps travel agencies and online travel companies present a broader range of flight options through their own booking experiences.
It is not a direct corporate travel management platform. A company that wants to simplify travel planning and consolidate bookings needs an employee-facing system that manages the full journey from policy-aware search through booking, payment, expense reconciliation, and reporting.
Pricing
Custom API pricing.
Frequently asked questions about B2B travel software
- An all-in-one travel and expense platform. It brings booking, travel policy, approvals, payments, expenses, and reporting into one connected workflow. Employees book their own trips within policy, bookings create expense records automatically, receipts are matched to card transactions, and approvals reach the right person only when a trip is out of policy. Platforms such as Perk, Navan and SAP Concur take this approach. That removes the manual handoffs, such as forwarding approval emails and chasing receipts at month-end, that make up much of the shadow work around travel.
- Choose one company-approved travel platform and make it the only booking channel for flights, hotels, rail, and car rental. Connect it to your travel policy, approval rules, payment method, and expense system so each booking creates a single record that finance can use. Then retire consumer booking sites, email requests, and personal card bookings for company travel. Platforms such as Perk, Navan and SAP Concur are built for this.
- B2B travel software refers to the platforms and tools companies use to manage work travel — covering booking, policy enforcement, expense reconciliation, reporting, and duty of care. The category spans full travel management platforms (like Perk, Navan, and SAP Concur) that connect booking and expense in one system, through to specialist tools like hotel booking engines (Hotelbeds, Ratehawk) and flight distribution APIs (Sabre, Travelfusion) built for travel agencies and tech teams constructing booking infrastructure.
- A travel management platform is a user-facing tool that employees and travel managers use directly to book trips, enforce policies, submit expenses, and access reporting. A booking API is a technical distribution layer that developers integrate into other applications to access travel inventory — airlines, hotels, or other content. Platforms like Perk, Navan and SAP Concur are travel management platforms. Sabre, Hotelbeds, and Travelfusion are booking infrastructure tools. If you're a company looking to manage your employee travel programme, you want a travel management platform, not a booking API.
- When travel booking and expense management are connected, a booking automatically creates an expense record — the dates, cost, vendor, and trip reference are pre-populated. Receipts are matched to card transactions automatically. Approval workflows route to the right person based on your org chart without manual forwarding. At month-end, the finance team sees a reconciled view of all trip spend without chasing travelers for receipts. The manual steps between booking and reconciliation — which typically account for several hours of shadow work per employee per trip — are removed before they happen.
- For companies under 200 employees, Perk's Starter or Premium plans, TravelBank, and Zoho Expense are the most accessible options on pricing and onboarding complexity. Perk's free Starter plan works for teams with lower booking volume. TravelBank's per-user model suits teams that travel regularly and want expense analytics alongside booking. Zoho Expense is the most affordable option if your team is already in the Zoho ecosystem. SAP Concur and Amex GBT/Egencia are built and priced for large enterprises — the implementation overhead is not justified at smaller company sizes.
- Per-booking pricing is better when you have a larger headcount but lower travel frequency — you pay only when you use the platform. Per-user monthly pricing is better when you have frequent travelers and want predictable monthly costs regardless of how many trips are booked. As a rough guide: if each of your employees travels fewer than twice a month on average, per-booking pricing is often cheaper. If your travelers book regularly, a flat per-user fee typically costs less at scale. Always model your expected booking volume against both pricing structures before committing.
- Both Perk and Navan serve mid-market companies and offer all-in-one travel and expense management. The differences worth evaluating: Perk has stronger European inventory (25 NDC connections, rail booking across SNCF, Deutsche Bahn, and Eurostar, and 36,000 negotiated hotel rates) and a VAT recovery feature relevant to UK and EU companies. Navan has the largest public review base (9,000+ G2 reviews) and AI-driven booking recommendations that adapt to traveler preferences. For companies primarily operating in Europe, Perk's inventory depth and expense automation are material advantages. For companies primarily in the US, Navan's broader market presence and review volume provide stronger social proof.
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Book, organize and control your business travel, all in one place.
Written by
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Growth Marketing Director
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