Top 5 group travel management software options for 2025

With multiple preferences to account for while sticking to a budget and your company travel policy, organizing a corporate group trip can be challenging. 

You also need to find the best hotel rates, accommodate differing stay requirements, keep on top of approvals, and manage invoices and expenses efficiently.  

Fortunately, travel management software has made it easier to streamline all these processes while providing a great travel experience.

Whether you’re new to travel management software or looking for alternatives, you want to make group travel easier. That’s why we’ve put together a list of the top five group travel management software options that can help simplify group travel logistics and planning.

Taking the effort out of group trips with a travel management company

In small business group travel of the past, employees booked their own trips in line with the company’s travel policy and then claimed reimbursements.

Nowadays, there are plenty of small business travel services on the market that not only provide online booking platforms, but a chance for your team to save money, reduce the hassle, and streamline group travel planning.

Here are the features to look for in a travel solution that can help you book group travel:

• Traveler self-booking 

• Travel policies built into the platform 

• Company details built into the platform, eliminating the reimbursement process 

• Consolidated travel invoices and vendors for easy travel expense tracking 

• Expense reports

• Great user experience

Best group booking software tools on the market

While there are many travel management systems available within the travel industry, not all are designed with group trips in mind. 

To help you make the right choice, we’ve rounded up the top five group travel management software providers, including a list of their features and unique selling points.

1. Perk

Perk is a user-friendly online travel management platform specializing in corporate travel management. Group trips are managed within your Perk account so you can handle all business travel planning in one place.

With Perk, a group trip can accommodate up to eight travelers. For larger group trips, the concierge service can help you  access discounted group rates.

Here are some of the standout features and services offered by Perk:

• Large global travel inventory

• Group booking for hotels, flights, and rail travel

• Easy self-booking for travelers for groups of up to eight people

• Automated travel policy compliance and approval workflows 

• 24/7 customer support with a target 15-second response time

• Access to real-time travel spending data

• Pay, report, and invoice all company travel from one account

Perk Events also makes it easier and quicker to organize every detail of your events-based business trips. You can handle everything — from managing attendees and the booking process to scheduling or choosing locations — all in one click.

Here’s what Perk’s all-in-one meetings and events solution offers you:

• Streamlined event and travel management in one platform, saving you time and money 

• Simplified event invitations, response tracking, and insight into booking status 

• Share trip details easily, including, logistics, agendas, and comprehensive travel itineraries with participants

• Keep attendees updated with additional information or changes to plans

• Full visibility into travel plans, including arrival and departure times and accommodation details

Perk is one of the highest-rated travel management software on user review platforms such as G2 and Capterra.

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2. FCM

FCM is a travel management platform  promising to deliver a new type of travel management.The company’s group travel offering caters to all groups and can tailor plans according to your travel needs.

FCM’s group travel services include:

• Fare negotiation

• A customizable travel approval system tailored to your travel policy

• Customized online registration sites

• Group air travel, accommodation, and excursion management 

• Consolidated travel data reporting

• 24/7 global support

3. Youli

Youli is an online platform offering tour operator software for group trips. 

While Youli is used by companies to book group business trips, the solution is aimed at travel booking companies and tour operators that want to integrate this functionality into their websites.

Youli’s Itinerary Creator feature can be accessed by travelers 24/7, even when they browse offline. The Itinerary Creator comes with the following functionalities:

• Create individual itineraries and profiles, including opt-ins for pre-trip accommodations, activities, and rentals

• Bookings and payment processing, including flexible pricing options for individuals within the group

• Guests can access all documents via a mobile app

• A starter travel website with built-in booking integrations

4. Moonstride

Moonstride market itself as a travel CRM, back office, and booking engine software tool designed for travel agents, tour operators, and Destination Management Companies (DMCs). 

The company also offers a system that helps simplify group travel bookings for tour operators, organizers, and travelers. The system includes the following features for different users:

Organizers can:

• View, accept, reject, and tailor quotes

• Review the details of bookings

• Invite travelers to the group booking

Travelers can:

• View invites

• Add their details to bookings

• Choose packages and options

• Pay online via credit card

Your business can:

• Create itineraries for bookings

• Manage bookings and tailor packages

• Deliver reports

• Liaise with suppliers

• Integrate with other systems

5. Groupdesk

Groupdesk is a B2B white-label solution that helps you simplify your group travel business by bringing all the working parts online. 

With Groupdesk, users can tailor and manage different trip types  The platform features a travel agent interface for planners to manage and control products and sales, along withI a traveler interface  for booking and trip organization.

Some of Groupdesk’s features include:

• Brand control

• 24/7 bookings

• Tailored experiences and itinerary creation

• Traveler self-management

• Inventory and supplier management

Make group booking easy with Perk

Perk’s travel management solution is tailored for corporate group travel, offering tools like expense management, VAT recovery, and consolidated invoicing and much, much more. Unlike other software, it provides advanced reporting capabilities focused on optimizing spending rather than merely tracking numbers.